• Petr Boruta

Spaceflow unveils visitor management system

Updated: 12 hours ago



Today, Spaceflow is unveiling one of the new extensions that radically improves the occupier and guest experience: the visitor management system.


What it means is that you can forget paper logs and boost guest management processes through easy self-registration. That significantly decreases the reception workload.


The analytics inform you about the busiest days and combined with the resource booking feature and occupancy sensors, it creates a powerful trio revealing the secrets about space utilization.


Our visitor management system allows you and your occupiers to take control of your guest management processes. Occupiers are now able to pre-register guests through the Spaceflow app, enable them to check-in securely in the reception area by scanning a QR code on a device, get alert notifications once guests arrive. Building operators can analyze visitor logs from the admin console.


What are the main benefits for each group?

Occupiers can:

  • Streamline guests arrival at the building

  • Receive notifications and add event to Gmail/Outlook or any other calendar (.ics file)

Visitors can:

  • Receive email invitation (with information, QR code, calendar event) and enjoy having everything for the meeting ready at one place

  • Check in safely at the reception with an only very limited encounter with a concierge/receptionist

  • Do a manual check in even without an invitation and again, limit the time spent with a receptionist

Landlords and property management can

  • Track visitors in the space via Spaceflow admin console

  • See all relevant data in real-time (guests invited, checking-in, on-site and those who left the site)


Concierges/receptionist can

  • Forget paper logs and utilize their time better than writing down visitors credentials

  • Benefit from the digitized process where everything is stored in one place


To successfully launch the visitor management system at your property, you will need:

  • Computer/laptop for concierge/receptionist with access to the web browser

  • Stable internet connection in the reception area (WiFi)

  • Apple iPad

  • Docker and cable lock for iPad

To introduce the visitor management system at your property, simply get in touch by sending us a message at community@spaceflow.io.


This extension is available in Advanced and Premium plans.


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