• Petr Boruta

Spaceflow unveils visitor management system

Updated: Jan 15



Today, Spaceflow is unveiling one of the new extensions that radically improves the occupier and guest experience: the visitor management system.


What it means is that you can forget paper logs and boost guest management processes through easy self-registration.


Our visitor management system allows you and your occupiers to take control of your guest management processes. Occupiers are now able to pre-register guests through the Spaceflow app, enable them to check-in securely in the reception area by scanning a QR code on a device, get alert notifications once guests arrive. Building operators can analyze visitor logs from the admin console.


What are the main benefits for each group?

Occupiers can:

  • Streamline guests arrival at the building

  • Receive notifications and add event to Gmail/Outlook or any other calendar (.ics file)

Visitors can:

  • Receive email invitation (with information, QR code, calendar event) and enjoy having everything for the meeting ready at one place

  • Check in safely at the reception with an only very limited encounter with a concierge/receptionist

  • Do a manual check in even without an invitation and again, limit the time spent with a receptionist

Landlords and property management can

  • Track visitors in the space via Spaceflow admin console

  • See all relevant data in real-time (guests invited, checking-in, on-site and those who left the site)


Concierges/receptionist can

  • Forget paper logs and utilize their time better than writing down visitors credentials

  • Benefit from the digitized process where everything is stored in one place


To successfully launch the visitor management system at your property, you will need:

  • Computer/laptop for concierge/receptionist with access to the web browser

  • Stable internet connection in the reception area (WiFi)

  • Apple iPad

  • Docker and cable lock for iPad

To introduce the visitor management system at your property, simply get in touch by sending us a message at community@spaceflow.io.


This extension is available in Advanced and Premium plans.


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